As an employer, a person who is self-employed, or someone in control of work premises, you have legal duties under RIDDOR that require you to report and record some work-related accidents by the quickest means possible.
If there is an accident connected with work and your employee, or self-employed person working on the premises, or a member of the public is killed you must notify the enforcing authority without delay. You can either telephone the ICC on 0845 300 99 23 or complete the appropriate online form (F2508).
If there is an accident connected with work and your employee, or self-employed person working on the premises sustains a major injury, or a member of the public suffers an injury and is taken to hospital from the site of the accident, you must notify the enforcing authority without delay by telephoning the ICC or completing the appropriate online form (F2508).
Reportable major injuries are:
If there is an accident connected with work (including an act of physical violence) and your employee, or a self-employed person working on your premises, suffers an over-three-day injury you must report it to the enforcing authority within ten days.
An over-3-day injury is one which is not "major" but results in the injured person being away from work OR unable to do their full range of their normal duties for more than three days. You can notify the enforcing authority by telephoning the Incident Contact Centre on 0845 300 99 23 or completing the appropriate online form (F2508).
If a doctor notifies you that your employee suffers from a reportable work-related disease, then you must report it to the enforcing authority.
If something happens which does not result in a reportable injury, but which clearly could have done, then it may be a dangerous occurrence which must be reported immediately. Just call the Incident Contact Centre on 0845 300 99 23 or complete the appropriate online form.
Additional categories of dangerous occurrences apply to mines, quarries, relevant transport systems (railways etc) and offshore workplaces. Detailed information is provided in the relevant schedules to the regulations and the Guide to RIDDOR
If you are a distributor, filler, importer or supplier of flammable gas and you learn, either directly or indirectly that someone has died or suffered a 'major injury' in connection with the gas you distributed, filled, imported or supplied, then this must be reported immediately. Just call the Incident Contact Centre on 0845 300 99 23 or complete the appropriate online form (F2508G1).
If you are an installer of gas appliances registered with the Council for Registered Installers (CORGI), you must provide details of any gas appliances or fittings that you consider to be dangerous, to such an extent that people could die or suffer a 'major injury', because the design, construction, installation, modification or servicing could result in:
(a) an accidental leakage of gas;
(b) inadequate combustion of gas or ;
(c) inadequate removal of products of the combustion of gas.
Just call the Incident Contact Centre on 0845 300 99 23, or complete the appropriate online form (F2508G2).
Although the Regulations specify varying timescales for reporting different types of incidents, it is advisable to ring and report the incident as soon as possible by calling the Incident Contact Centre on 0845 300 99 23.
In cases of death, major injury, or dangerous occurrences, you must notify the enforcing authority without delay, most easily by calling the Incident Contact Centre on 0845 300 99 23.
Cases of over-three day injuries must be notified within ten days of the incident occurring.
Cases of disease should be reported as soon as a doctor notifies you that your employee suffers from a reportable work-related disease.
You must keep a record of any reportable injury, disease or dangerous occurrence. This must include the date and method of reporting; the date, time and place of the event; personal details of those involved; and a brief description of the nature of the event or disease.
You can keep the record in any form you wish. You could, for example, choose to
keep your records by:
The ICC is a ‘one-stop’ reporting service for work-related health and safety incidents in the UK. It was established on 1 April 2001 and is a primarily a call centre, open from Monday to Friday between 8:30am and 5:00pm. If you wish to speak to an ICC operator, just call 0845 300 99 23. All information will remain confidential.
The responsible person, usually the employer or person in control of the premises, must report all incidents and keep appropriate records. The quickest and easiest way to do this is to call the Incident Contact Centre on 0845 300 99 23 with no need to fill in a report form. The ICC Consultant will ask a few questions and take down appropriate details, this is reporting. Your report will be passed on to the relevant enforcing authority. You will be sent a copy of the information recorded which you can file - this meets the RIDDOR requirement to keep records of all reportable incidents. It’s as easy as that. When you receive a copy of the information recorded, you will be able to correct any errors or omissions.
You can also report by completing an interactive form which automatically sends you a copy for your records.
Reports are also accepted via email or post to the ICC.
Please note that the former "RIDDOR Explained: Reporting of Injuries, Diseases and Dangerous Occurrences Regulations" HSE31 (Rev1) has now been withdrawn.
Also see: